Create professional USD invoices for Invoice Generator USA, pre-configured with Sales tax (state & local). Free, instant PDF, no signup.
Last verified 10 Aug 2026
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Create professional US invoices in dollars. Because sales tax in the United States is set at the state and local level, the generator ships with a 0% rate — enter the combined rate for your state and municipality, and the invoice recalculates instantly.
The official currency is the USD (USD, symbol $). The generator above is already set to USD, and you can switch currency at any time.
Combined state and local sales tax rates typically range from 0% (Alaska, Delaware, Montana, New Hampshire, Oregon) to about 10%. The generator leaves the rate at 0% — set the correct rate for your state and locality manually.
Registration: There is no federal sales tax. State-level sales tax registration is required in each state where you have "nexus" (a taxable presence, either physical or economic).
The local business tax identifier is the EIN (Employer Identification Number). Include it on your invoice when required.
The IRS has no specific numbering rule; use any sequential scheme you can defend in an audit. Common formats: INV-2025-0001, YYYY-#### or client-####.
Sales-tax nexus rules were significantly changed by South Dakota v. Wayfair (2018) — economic nexus (revenue or transaction thresholds) now applies in most states. If you sell across state lines, check each state's threshold at the state department of revenue.
Every claim on this page links back to the primary official source for Invoice Generator USA. If you are relying on any figure here for tax or legal decisions, please check the source directly and bring in a qualified professional where needed.
Page last reviewed against these sources: 10 Aug 2026. If you spot a mistake, please let us know.
It depends on your state, the customer's state and what you sell. Sales tax applies when you have "nexus" in the customer's state — either physical presence or, after Wayfair (2018), economic nexus above a state-set threshold. Confirm rules at your state department of revenue.
There is no single federal rate. Combined state + local rates typically range from 0% to about 10%. Popular examples: California ~7.25% state (up to ~10.75% with local), Texas 6.25% (up to ~8.25%), Florida 6% (up to ~7.5%).
An EIN is not legally required on an invoice. Sole proprietors often use their SSN instead, but an EIN is safer to share. Register free at IRS.gov.
The IRS recommends keeping business records for at least three years from the tax filing date, or longer for certain situations. Many accountants recommend seven years.